Product
The operating system behind every rentable space.
Every rentable space has more behind it than a door or listing. Holtryx connects the customer, agreement, billing, payment, documents, communications and reporting around that space.
The product story
Eight steps that make an operation legible
Holtryx is not a list of disconnected features. It is one loop, and each step depends on the one before it.
- 01
Model every rentable space
Locations, properties and a parent-child hierarchy that matches the real asset.
- 02
Know who uses it
Individuals, companies and their authorized contacts, recorded once.
- 03
Connect the commercial agreement
The lease, rental, membership, license or parking agreement behind the space.
- 04
Generate what gets billed
Recurring and one-time charges produced from the agreement, not retyped.
- 05
Know what has been paid
Payments recorded, allocated to invoices and reflected in balances.
- 06
Keep documents connected
Contracts, IDs, receipts and proofs stay with the relationship.
- 07
Give customers controlled access
The Holtryx Portal shares only what the operator publishes.
- 08
See the whole operation
Occupancy, collection, outstanding and expirations across the portfolio.
A. Spaces
Flexible space hierarchy for any rentable asset
A space is anything that can be rented. Holtryx supports flexible locations and properties with a parent-child hierarchy, so the structure matches the operation rather than forcing the operation into a template.
- Building > floor > office
- Property > building > apartment
- Coworking center > zone > desk
- Property > parking area > slot
B. Customers
Individuals, companies, contacts and relationships
A customer can be a renter, a corporate tenant with several authorized contacts, or a coworking member company. Holtryx keeps the relationship in one record, whatever the space type.
- Individual customers
- Company customers
- Authorized contacts per company
- Relationships to spaces and agreements
C. Agreements
The commercial terms behind every space
The agreement is what connects a customer to a space and drives what gets billed. Holtryx supports the agreement types real rental operations use.
- Lease
- Rental agreement
- Membership or license
- Parking agreement
- Configurable fallback type
D. Billing
Recurring and one-time charges without spreadsheets
Billing is generated from the agreement rather than rebuilt each cycle, with the supporting mechanics an operator needs to keep balances honest.
- Recurring charges
- One-time charges
- Due dates
- Deposits
- Advances
- Balances
- Adjustments
- Statements
E. Payments
Recording, allocation and balances that stay current
Payments are recorded manually as cash, bank transfer or other offline methods, then allocated against invoices. Optional online payment automation is available through the Holtryx Pay module.
- Manual payment recording
- Allocation to invoices
- Partial payments
- Outstanding and overdue balances
- Optional online payments via Holtryx Pay
F. Documents
Files attached to the relationship, not a shared drive
The paperwork behind a rental stays connected to the customer, the space and the agreement it belongs to.
- Agreements
- Identification documents
- Receipts
- Invoices
- Proofs of payment
- Supporting files
G. Portal
The shared layer between operator and customer
The Holtryx Portal gives authorized customers access to their own account, so routine questions stop arriving as chat messages.
- Current balance
- Invoices and receipts
- Payment history
- Agreement summary
- Shared documents
- Module-dependent actions where enabled
H. Dashboard and reporting
Operational visibility from records already captured
Because the operating loop runs in one system, reporting reads from live records instead of a monthly spreadsheet assembly job.
- Occupancy
- Billed
- Collected
- Outstanding
- Overdue
- Expirations
- Recent payments
- Exceptions
Holtryx is an operating system for rentable spaces. It connects the space, the customer using it, the agreement behind it, the charges it generates, the payments received, the documents involved, the customer's portal access and the reporting an operator relies on, in one workspace.
Go deeper
See how Holtryx fits your operation.
A guided walkthrough using your spaces, customers, agreements, billing and collections.