Features / Payment Management
Rental Payment Tracking and Collection Management
Holtryx payment management records how rental payments arrive, allocates them against specific invoices, supports partial payments, deposits and advances, and keeps each customer's outstanding balance current without reconciling screenshots by hand.
The problem
Payments confirmed in chat, not in a system
Bank transfer screenshots, cash receipts and partial payments arrive through several channels. Without allocation to an invoice, nobody can state a customer's real balance with confidence.
How it works
The workflow inside Holtryx
- 01
Receive the payment
Cash, bank transfer or another manual method.
- 02
Record it
Capture amount, date, method and reference.
- 03
Allocate
Apply the payment against one or more open invoices.
- 04
Handle partials
Leave the remaining balance visible instead of writing it off in a note.
- 05
Confirm to the customer
Receipts and payment history are visible in the Portal.
Capability detail
What payment management covers
- Manual payment recording
- Payment allocation to invoices
- Partial payments
- Deposits and advances
- Adjustments
- Payment history per customer
- Outstanding and overdue balances
- Optional online payment automation through Holtryx Pay
Connected objects
In practice
Where operators use this
Mixed payment methods
Record cash, bank transfer and online payments in one place.
Collection follow-up
Work from an outstanding-balance list instead of memory.
Deposit handling
Keep deposits and advances distinct from ordinary rent payments.
Holtryx payment management records how rental payments arrive, allocates them against specific invoices, supports partial payments, deposits and advances, and keeps each customer's outstanding balance current without reconciling screenshots by hand.
Frequently asked questions
Can I record cash payments?
Yes. Manual payment recording covers cash, bank transfer and other offline methods.
Does Holtryx process payments itself?
Online payment workflows run through supported providers when the Holtryx Pay module is enabled. Provider fees are separate.
Can one payment cover several invoices?
Yes. A payment can be allocated across open invoices.
Related
See payment management working on your own operation.
A guided walkthrough of Holtryx using your spaces, customers, agreements and billing structure.